Maiwand GB Policies

Maiwand Martial Arts GB believes that a child or young person should never experience abuse of any kind. We have a responsibility to promote the
welfare of all children and young people and to keep them safe. We are committed to practice in a way that protects them.
We recognise that:
• All children, regardless of age, disability, gender, race, religious belief, sexual orientation or identity,
have the right to equal protection from all types of harm or abuse

As part of our safeguarding policy Maiwand Martial Arts will

• promote and priorities the safety and wellbeing of children and young people
• ensure everyone understands their roles and responsibilities in respect of safeguarding and is provided with appropriate learning opportunities to recognize, identify and respond to signs of abuse, neglect and other safeguarding concerns relating to children and young people
• ensure appropriate action is taken in the event of incidents/concerns of abuse and support provided to the individual/s who raise or disclose the concern
• ensure that confidential, detailed and accurate records of all safeguarding concerns are maintained and securely stored  prevent the employment/deployment of unsuitable individuals

This MMA club is committed to ensuring that equity is incorporated across all aspects of its development. It is about changing the culture and structure of sport to ensure it becomes equally accessible to everyone in society.

The club respects the rights, dignity and worth of every person and will treat everyone equally within the context of their sport, regardless of age, ability, gender race, ethnicity, religious belief, sexuality or social/economic status.

The club is committed to everyone having the right to enjoy their sport in an environment free from threat of intimidation, harassment and abuse.

All club members have a responsibility to oppose discriminatory behaviour and promote equality of opportunity.

The club will deal with any incidence of discriminatory behaviour seriously, according to club disciplinary procedures.

All personnel should be encouraged to demonstrate exemplary behaviour in order to protect themselves from false allegations. The following are common sense examples of how to create a positive culture and climate.

• Always working in an open environment avoiding private or unobserved situations and encouraging open communication.
• Treating all young people equally with respect and dignity.
• Always putting the welfare of each young person first.
• Maintaining a safe and appropriate distance with students (eg; it is not appropriate for instructors or volunteers to have an intimate relationship with a child or to share a room with them).
• Building balanced relationships based on mutual trust and empowering children to share in decision making.
• Making karate fun, enjoyable and promoting fair play.
• Involving parents wherever possible. If groups have to be supervised in changing rooms, always ensure parents, instructors, volunteers or officials work in pairs.
• Being an excellent role model – this includes not smoking, drinking alcohol, taking illicit drugs or using offensive language in the company of young people.
• Giving enthusiastic and constructive feedback rather than negative criticism.

The taking of photographs and video footage at Maiwand Martial Arts training sessions is prohibited without the specific permission of the Head Instructor and Parents and/or Guardians of all juniors likely to appear in any of the photos or footage recorded. The use of any images or footage for which permission has been obtained must not appear in any publication or web-based format in which the children photographed or videoed are identified. Anyone taking photographs or video footage without permission will be asked to delete the images.

England and Wales Criminal Records Bureau Checks. All Maiwand Martial Arts Academy Instructors and Assistants are checked by Disclosure England and Wales Criminal Records Bureau Checks.

All Maiwand Martial Arts Academy Instructors and students are fully insured for Martial Arts. Which must be purchased or renewed on an annual basis, Students without a MMA license will not be permitted to join any Maiwand Martial Arts Academy classes, demonstrations or competitions.

The Coach / Instructors Code of Conduct…
Maiwand Martial Arts will expect that all instructors will operate in an honest manner. This extends to all dealings inside and outside the class. The good name of Maiwand Martial Arts shall not be brought into disrepute at any time.

Children and adults who come into the martial arts session for a variety of reasons; it is the duty of the Coach/Instructor to recognise this and stimulate continued participation. Coaches/Instructors have a responsibility to ensure that all youngsters are given the best opportunity to fulfill their aspirations in a caring environment.
Where the emphasis is on;
 Fun
 Enjoyment
 Skill development
 Life Skills
Coaches / Instructors should… Be a positive role model – encourage young people to behave with dignity in all circumstances. Encouraging manner to all during coaching sessions.
Coaches / Instructors of young people must..
• Provide experiences which are matched to the age and ability of the people taking part, as well as their physical and mental development.
• Ensure all youngsters are coached in a safe environment – is adequate first aid readily to hand
• Ensure good supervision of young people at all times
• Recognise that young people should never be exposed to extremes of heat, cold or unacceptable risk of injury
• Instructors need to meet this first objective, which is safety, at all times. They must conduct a class which is safe for every student and the instructor themselves.
• Ensure the safety of all children by providing effective supervision, proper pre-planning of coaching sessions, using safe methods at all times.
• Consider the wellbeing and safety of participants before the development of performance.
• Encourage and guide participants to accept responsibility for their own performance and behavior.
• Treat all young people fairly and ensure they feel valued. Have no favourites.
• Encourage all children not to discriminate on the grounds of religious beliefs, race, gender, social classes or lack of ability.
• Not allow any rough or dangerous play, bullying, or the use of bad language or inappropriate behaviour.
• Appreciate the efforts of all young people and not over-train the young people. Never exert undue influence over performers to obtain personal benefit or reward.
• Be positive, approachable and offer praise to promote the objectives of the club at all times.
• Not let any allegations of abuse of any kind or poor practice to go unchallenged or unrecorded. Incidents and accidents to be recorded in the line with the club’s procedures. Parents will be informed.
• Administer minor first aid in the presence of others and where required refer more serious incidents to the club “first aider”.

Coaches / Instructors are expected to:
 Report accidents or incidents of alleged abuse or poor practice to the designated person.
 Have access to telephone for immediate contact to emergency services if required.
 Foster team work to ensure the safety of youth members in their care.
 Ensure the rights and responsibilities of youth members are enforced.
 Establish and address the additional needs of disabled participants or other vulnerable groups.
 Not abuse members physically, emotionally or sexually.
 Not engage in a sexual relationship with a young person for whom they are responsible.
 Maintain confidentiality about sensitive information.
 Respect and listen to the opinions of young people.
 Take time to explain coaching techniques to ensure they are clearly understood.
 Develop an appropriate working relationship with participants, based on mutual trust and respect.
 Be a role model, displaying consistently high standard of behaviour and appearance.
 Refrain from smoking and consumption of alcohol during club activities or coaching session

Coaches /Instructors Protection.
It is possible to reduce situations in which abuse can occur and help protect staff by promoting good practice. Staff should be public and open when working with pupils.
All Coaches/Instructors staff should never.

• Not spending excessive amounts of time alone with individual pupils. For example one to one tuition or sports coaching.
• Take young person alone on car journeys without the knowledge of the parents.
• Take young person to their home where they will be alone.
• Allow or engage in rough, physical or sexually provocative games, including horseplay.
• Share a bedroom with a pupil on any residential trip or other occasion.
• Not administering First Aid involving the removing of children’s clothing unless in the presence of other
• Allow pupils to use inappropriate language unchallenged.
• Never use sanctions that humiliate or harm young people.
• Make sexually suggestive or inappropriate comments to a pupil, even in jest.
• Allow allegations made by a pupil to go unchallenged, unrecorded or not acted upon.
• Invite or allow pupils to stay with you at your home without the knowledge and permission of the Head and parent/guardians.
• Humiliate pupils, including sustained shouting or unacceptable use of sarcasm.
  Coaches / Instructors have a right to:

   Access on-going training and information on all aspects of leading/managing activities for youths, particularly on Safeguarding.
   Support in the reporting of suspected abuse or poor practice.
   Access to professional support services.
   Fair and equitable treatment by the governing body/club.
   Be protected from abuse by children/youths, other adult members and parents.
   Not to be left vulnerable when working with children.

  Any minor misdemeanors and general misbehavior will be dealt with immediately and reported verbally to the designated person. Serious or persistent breach of the code will result in disciplinary action and could lead to dismissal from the club/sport.
  Dismissals can be appealed by the coach/volunteer with final decisions taken by the club committee or referred to the governing body depending on the disciplinary procedures published.

  Emergency action and first aid
  All coaches, instructors, leaders and members should be prepared with an action plan in the event of an emergency and be aware of our First Aid Procedures.
  This will include:
  • Access to First Aid equipment
  • Telephone contact if the participant is a minor
  • Telephone contact to the Emergency Services

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